How to reduce or completely remove space between paragraphs in Word

In the text editor “MS OFFICE WORD” the spacing between paragraphs of the main text is increased “by default”. And the size of this distance is even greater for headings. In addition to this, the distance between the lines is also expanded. Moreover, the “Menu” and “Ribbon” lines occupy 116 points of the window’s height. Because of all this, when we open a document on a laptop with a screen resolution of 768x1376 (not to mention a tablet), we see in the window only the title, subtitle, and 3-4 lines of main text. This is not enough for comfortable work, especially when editing a large document. There is only one conclusion: it is necessary to reduce the line spacing and completely remove additional spaces between paragraphs. To separate the latter from each other, it is enough to indent the “Red” line.

Removing intervals

To remove a blank space after a paragraph, follow these steps: Select the desired piece of text by double-clicking or the entire text using the key combination “Ctrl+A”. Open the “Home” tab and find the “Spacing” button in the “Paragraph” area. Click on it and select the appropriate option “Remove space after paragraph”.

If you need to remove the empty space before a paragraph, you need to select “Remove space before paragraph”. Accordingly, initially highlighting the desired part of the text.

Space before and after a paragraph

When the user needs to remove spaces, the easiest way is to resort to the built-in express styles. You can get rid of unnecessary spaces both in the entire document and in part of it (a text fragment). To do this, you need to select a section for formatting and change the parameters related to line spacing in the properties.

If the user has Word 2003 installed on his computer, then removing spaces between paragraphs is quite simple. The program does not automatically add an additional line in the middle of typed blocks of text. Almost all Word 2007 styles set double indentation from one section to another, while independently increasing the spacing that is located directly above the heading.

After the question regarding the choice of the optimal style has been resolved, you need to click once on its name.

Changing the distance between paragraphs

When the distance between paragraphs is large, you can easily reduce it, and vice versa, increase it. The “Paragraph” window will help you make the necessary settings. Select the text and open the “Paragraph” window by clicking on the arrow button in the “Paragraph” area in the main tab.

In the new window, in the “Interval” subsection, enter the required values ​​in the “Before” and “After” fields. A small value in the “After” column will help reduce the indentation size if an indentation is necessary after the paragraph.

In the “Sample” subsection you can see the changes being made. By changing the values ​​in the “Before” and “After” items, you can either increase or decrease the distance between paragraphs.

Note. You can open the “Paragraph” dialog box by right-clicking and selecting “Paragraph” from the list. Initially, select the required fragment in the text accordingly.

Distribution of text on the page

Text alignment is one of the main aspects of design. The manuals require information to be formatted according to the width of the sheet.

1. Open a new document and select the Home tab. Here in the work panel, check the “Align to Sheet Width” tool.

1. It is best to carry out formatting after writing the text, so it will be clearly visible where and what has changed.

Important!
If you want to return the previously set formatting settings for a Word document, in the Paragraph block settings dialog box, click the “Default” button.

Such settings can be made in any version of Microsoft Word starting from 2003, the only difference is a slight difference in the instructions.

Setting paragraph spacing

Thanks to more advanced settings, you can set breaks between paragraphs of different types and set specific values ​​for indents. To do this, you need to repeat the following steps:

1. Select the desired part of the text;
2. Open the “Home” tab, click on the “Change Styles” button;
3. In the drop-down window, hover your mouse over “Paragraph Spacing”;
4. Smoothly navigate to the new Inline pop-up window and select the type of indentation you want.

Please note that each paragraph spacing option presented has built-in line spacing values.

For advanced settings, go to the “Custom paragraph spacing” line.

In the “Manage Styles” window, open the “Default” section, set the exact values ​​in the “Spacing” and “Paragraph Position” subsections. Save the changes by clicking the “Ok” button.

Adjusting the indentation interval from the edge of the sheet along the perimeter

Let's start by creating a blank sheet of paper for formatting.

1. Open a Word document and go to the “Layout” tab. In the “Paragraph” block on the work panel, you can apply left and right margin settings for indents. We set the required values ​​(in accordance with the design requirements) in the “Left” and “Right” fields.

1. Next, go to the “Fields” section, where at the bottom of the window select “Custom Fields”.

1. In the window that opens, set the parameters that are specified for each specific indent. As a standard, “Bottom” and “Top” have an indentation of 2 cm.

In this window you can adjust the margin sizes and set the exact spacing for all pages of the document.

Good to know!

If the document has a ruler and a fixed indent from the left edge, it is recommended to leave the default “0 cm” in the “Left” field.

Result

Large spacing between paragraphs (more than between lines)

Normal spacing between paragraphs (same as between lines)

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Method 1: Remove Page Break

A page break creates empty space on the sheet where the cursor cannot be placed. Therefore, it becomes difficult to remove free space. To remove a page break, do the following:

1. Go to the "Home" tab of the document.
2. In the third block on the left, “Paragraph,” activate the “Display all characters” button.

   
   Paragraph marks, spaces, and other symbols will appear on the worksheet, including a dotted line before a blank box with the words “Page Break.”

3. Place the cursor in front of the “Page Break” sign that appears on the sheet.
4. From your keyboard, press the Delete button.

The text from the next sheet will automatically fill in the empty space. If there are empty lines before the previous paragraph and the next, delete them by pressing Delete.

Hotkeys and keyboard shortcuts in Microsoft Word 2007

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Hot keys and possible keyboard shortcuts used in Microsoft Word 2007.

Hotkeys and keyboard shortcuts in Microsoft Office (General)

Hotkeys and keyboard shortcuts in Microsoft Excel 2007

Common tasks in Microsoft Office Word

Working with documents and web pages

Create, view and save documents

Search, replace and transitions

Changing viewing mode

Structure mode

Printing and previewing documents

Document review

Full screen reading mode

References, footnotes and endnotes

Working with web pages

Editing and moving text and pictures

Deleting text and pictures

Copy and move text and pictures

Inserting special characters and elements

Inserting characters using character codes

Highlighting text and pictures

Selecting text and pictures in a table

Navigate through a document

Moving around the table

Inserting paragraph and tab marks in a table

Formatting characters and paragraphs

Copy formatting

Changing the font or text size

Formatting characters

View and copy text formatting

Setting line spacing

Paragraph alignment

Apply paragraph styles

Merge and fields

Performing a merge

Working with fields

Language bar

Handwriting recognition

Function Key Reference

Function keys

SHIFT+function key

CTRL+function key

CTRL+SHIFT+function key

ALT+function key

ALT+SHIFT+function key

CTRL+ALT+function key

Source

Hotkeys and keyboard shortcuts in Microsoft Office (General)

Hotkeys and keyboard shortcuts in Microsoft Excel 2007

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